Personal Data Processing Notice for Visitors
Data Controller: Joint Stock Company HansaMatrix, registration number 40003454390, legal address: Akmeņu iela 72, Ogre, LV-5001. E-mail for communication regarding personal data protection: dataprivacy@hansamatrix.com, phone: +371 65049089.
Purpose and Legal Basis for Data Processing
Personal data are processed in order to:
- identify visitors and ensure access and security control within the company’s premises and territory;
- ensure the safety of the company, its employees, visitors, and property;
- document the fact of the visit and enable communication with visitors.
The processing is carried out based on the controller’s legitimate interests (Article 6(1)(f) of the GDPR) to ensure company security, protect infrastructure, and manage visitor administration.
Categories of Processed Data
The following personal data are processed:
- name and surname;
- represented organization (if applicable);
- date, time, and purpose of the visit;
- vehicle registration number (if access to the parking area is required);
- contact information for communication;
- video surveillance recordings that may capture your face, gait, clothing, or vehicle.
Video Surveillance
- Video surveillance is carried out within the HansaMatrix premises and territory for the purpose of ensuring the safety of the company, visitors, and employees, as well as protecting property. Video surveillance recordings are used solely for investigating security incidents or protecting legitimate interests. Informational signs about video surveillance are placed in visible locations before entering the monitored area.
- Video surveillance is conducted without audio recording.
Data Recipients
- Personal data are not disclosed to third parties, except in cases where such disclosure is required by state or law enforcement authorities in accordance with applicable laws, or when necessary for the investigation of security incidents.
Data Retention Period
- Visitor registration data are retained for one calendar month after the visit;
- Video surveillance recordings are retained for no longer than 30 days, except in cases where they are needed for the investigation of a specific incident;
- After the retention period expires, the data are deleted.
You can learn about the rights of data subjects by reviewing the HansaMatrix Privacy Policy: https://hansamatrix.com/wp-content/uploads/2022/07/Privatuma_politika_HansaMatrix-1.pdf
